It’s All About the Data: How Digital Tools Factor into a Trainer’s Work
/Article by Jennifer Kelly
The tools for training horses have changed in the last two decades. This new technological era has compelled the centuries-old practices of preparing equine athletes to move with the times, especially with new regulations adding another dimension to the job. Stopwatches and notebooks now have digital counterparts in smartphones and tablets, allowing trainers with multiple barns to stay on top of their operations even if they are thousands of miles away.
With a variety of tools available now, what are trainers using as they develop their horses while also meeting the requirements of external agencies? How do they handle the influx of information and make it work for their operations? In this new age, trainers are defining their workflows with the tools that work best for them while wrestling with the added costs of the self-education necessary to incorporate these new technologies and meet the increased regulations of the Horse Racing Integrity and Safety Authority (HISA).
Options Abound
The digital age brings high-tech options like smartphones and tablets that free users from their desks. Such tools may have a learning curve but that has not stopped multiple conditioners from integrating them into their routines. “I never thought in a million years that I would see Hall of Fame trainers sitting on their horse texting or that I would see [them] recording videos of their horses working” Ron Moquett, trainer of champion sprinter Whitmore, observed.
Now, trainers have many digital options for managing their horses and their employees. A search for apps and software yields tools like Tlore, a web-based management service developed by former exercise rider and assistant trainer Tracy Attfield, and apps like Sleip and Equimetre, which collect data for assessing a horse’s performance.
Attfield’s Tlore, which is accessible on a smartphone or a desktop computer, serves as a one-stop shop for everything from accounting to tracking a horse’s workouts and daily care. “We do everything through Tlore. I've been on Tlore for a long time,” shared Jena Antonucci, trainer of 2023 Belmont Stakes winner Arcangelo. “[It] organizes everything: herd health, Coggins (an equine blood test), communication with owners, [and] can upload videos, pictures, and updates that owners have access to. So centralizing data, if you wanted to take a picture of a horse when it comes in, see how it's doing, take a 30-day follow-up or whatever, and be able to assess how they are and whatnot. It's all in one spot, easily accessible by smartphone or desktop.”
Tools like the Equimetre, developed by the French company Arioneo, collect physical performance measurements, and improve on earlier iterations of the technology, allowing users to select what data they want rather than offering multiple readings that trainers have to sort through to find what they need. Both Tom Amoss and Tom Morley are currently testing this tool in their barns to see if the data generated is a benefit to their programs. “[We’re] trying to decide whether or not that system is going to benefit us,” Amoss shared. “The old system, compared to that, is literally using a stopwatch and observing with your eyes how the horse is going. So this gives us a little bit more accurate reading in terms of times, specifically when horses work out, which is about once a week for us.”
Alongside the Equimetre is Sleip, a Swedish app that uses artificial intelligence to analyze a horse’s gait and help trainers to pick up on even the slightest variation to get ahead of potential issues. Casse has been using the app for two years as another layer of care, videoing his horses daily as part of his care regimen. “When I was introduced to Sleip, I liked it because I felt like every assistant could have one. And it takes about a minute if you know what you're doing to video it. We get the results back in less than five minutes, and I can know it can be done in Toronto, and I can have the results in my hand in Ocala within minutes.”
In addition to Attfield’s Tlore, trainers like Moquett, Casse, Morley, and John Shirreffs are using readily available services and apps to maintain the data generated by their horses. Moquett and Casse both report using spreadsheets created on either Numbers, an iPhone app, or Microsoft Excel, the nearly forty-year-old software available for use on everything from a smartphone to a desktop.
“Feed charts, the shoeing charts, the day-to-day set lists are all done on an Excel program. It means that I can be sat in Ocala, and I can put a set list together and just email it off to each division, and then they know what they're doing.” Morley reported, emphasizing the flexibility and simplicity of that software, something that Casse echoed in talking about his process.
“I did use Tlore for a while, but now we have our own deal. It's an Excel sheet that I developed over 25 years ago. I can go back and tell you, since a horse arrived, whether it was five years ago or four years ago, what the horse has done every day for those four years,” Casse shared. “We keep track of entries there, who we are going to enter, where we're going to run, where they're located through the morning. As every track is done, our assistants then send us [their information]. It tells how every horse trained that day. If it worked, there'll be the workout time, and then they put what they would like to do tomorrow, and I will then review them all. I review it every day.”
Moquett uses a custom chart that he maintains in the Numbers app for keeping up with his horses’ preparations and care and then Tlore for the financial side of his business. The iPhone app serves as the ideal tool for his barn because “you go in there and you make your own log sheets and then it saves it and shares it with whoever you want to,” he shared. “So, we use that as data keeping, [maintaining] our training charts, our workout deals, our notes. All that is there. And it's pretty cool because on that we have the people in charge of shipping, the people in charge of billing, the people in charge of payroll, and the people in charge of everything use that to get the information to feed Tlore.”
California-based Shirreffs uses several apps to cover everything from taking notes about daily training to scanning his vet book to logging his employees’ hours. The GoodNotes app, available for Apple products, serves as his training log and a repository for notes and other information. He also uses a journaling app called Day One to keep up with day-to-day conditions and Numbers for maintaining charts. All of his tools are linked and the data saved to the iCloud service. “Then if I'm somewhere, I can just look things up on my iPhone because it goes from device to device, [and then] it all goes to the cloud,” the Derby-winning trainer said.
Morley and Amoss also use handicapping tools like the Daily Racing Form’s Formulator, Ragozin sheets, and Ed Tucker’s ThoroManager to help them evaluate potential competition as well as horses that they are interested in claiming or purchasing. Such programs allow users to access detailed past performances, take notes about a potential claim’s performances and evaluate pedigree information, including how well a horse’s family ran at a particular distance or on a specific surface or racetrack.
With all of this data available to these trainers from their chosen tools, is it possible to have too much data? Each has developed systems that work for their operations, which allows them to cut out unnecessary information and focus on what is most useful. Arioneo’s Equimetre and Attfield’s Tlore are ready-made products specifically geared toward the equine industry with not only multiple options for use, but also adaptability that prevents data overload. Apps and software like Numbers, Excel, and other readily available tools allow even more flexibility, giving conditioners the ability to streamline their processes and focus on the most valuable information for their horses’ development and care.
“If you try ten new things, and only one of them is worth it, it's worth the nine failures. In the past, I have used a few different things that I thought just was too much and too time consuming,” Casse said. “We only have so much time, and you always have to decide, do the assets outweigh the liabilities? Do I get enough out of this to take my time up? And if the answer is not yes, then I move on. And I have used other things, and I've moved on.”
As digital tools evolve and their usability is more easily tailored to each trainer’s needs, they become essential parts of the daily workflow, especially now that HISA requires conditioners to register themselves, their employees, and their horses, and maintain records of treatments, medical procedures, and more.
Hello, HISA
Since July 2022, the Horse Racing Integrity and Safety Authority has required trainers to maintain records about their horses in an online portal. For some, adding the portal to their lists of tasks was another use for the data they were already collecting. “We already had it, so now we're giving it to them,” Moquett shared. “So, it was a priority for us to make sure we were staying legal, to write down what we were doing, and now it's priority to keep it, to make sure we're staying compliant with the rules that they have set.”
What digital tools like Tlore do goes beyond bookkeeping and the care and feeding of horses: they help trainers track the data HISA requires documented. “You just have to play by the rules and input what you're supposed to be inputting and keep track of your horse's medical records,” Antonucci shared. “If it gets ace (acepromazine), it goes in. Like checking joints, it gets put in. So that's just very basic. Whatever the veterinarian does, anytime they touch a horse at a racetrack gets put in.”
“Every little thing we do now, we record. Definitely, that's what HISA was there for,” Casse said. “HISA is saying, look, we need to let everybody know when a horse changes hands, what's been done previously, and that's important. It's a pain, but in the end, it's going to save horses’ lives, and that's what we're all trying to achieve.”
The portal gives claiming trainers data they did not previously have. “Now, if you claim a horse, you are privy to their medical records for the past 60 days,” Morley shared. “So, you can not only see when they were vaccinated and wormed, et cetera, et cetera, but also if they've had intra-articular injections, if they've had a period of colic or sickness, et cetera, over the last 60 days.” This enables trainers to understand what the previous barn had been doing with the horse as they integrate the new trainee into their program.
Even though the portal does add another task to trainers’ to-do lists, it does have value, as Morley pointed out: “That's actually a very good portal for keeping track of records. So rather than us having to flick back through our veterinary records as to when they were last vaccinated, et cetera, it's all logged in HISA anyway.”
Still, while this new requirement does have its upsides, the portal and the work needed to maintain the required data has become yet another task on a trainer’s long to-do list.
More Data, More Work
But this kind of digital diligence has its disadvantages. In addition to keeping up with their horses’ day-to-day management, both on the track and off, trainers must document all medical and therapeutic treatments and log that data into HISA’s portal in order to stay compliant. This is especially important for horses coming off a long layup at an off-site facility. Tools like Tlore and other digital workflows might help conditioners maintain this needed information, but those tasks also use two valuable resources: time and money.
For Amoss, the added layer of HISA meant adding another full-time employee to his operation, one in charge of keeping up with the required information to adhere to these new regulations. “The biggest thing with HISA is that the requirements that we have are not only costly to the trainer to manage it, but it's costly to the owner in terms of the things that we have to do. In a world where the day rate, which is what an owner pays a trainer every day to train their horse, the margins for almost all of us are very razor thin. And now we've got to add a new dimension to that,” Amoss observed.
John Shirreffs points out the simplicity of the training process prior to HISA and its requirements. “I think that we all feel like we're being second-guessed, though. We have to substantiate our decision. Before these new tools, I didn't have to keep up with anything. All I had to do was mark the trainer card, and that would be written in the vet book, and that was it. I didn't really need to have all this.”
“I think they all detract from the ability to train because I think it takes time. And that's taking time to enter all this stuff where I could be walking down the shed row and observing a horse or talking to a groom about a horse or something like that,” he shared. “Because I need to keep records, it takes away from the time available, because, by 11:00, you want to wrap things up, so the horses have a chance to rest. You don't want to be standing in front of the stall staring at them when they want to take a nap.”
Amoss, who worked for Jack Van Berg and Frank Brothers before going out on his own, remembered that “they did all their bookwork and all their recording by hand. There is an advantage to that, in my opinion. And the advantage is that you can, on a daily basis, open that book and review your horse.” The Kentucky Oaks-winning trainer prefers that because “it tends to refresh my thinking on those horses as opposed to turning on my iPad.”
The key for any trainer as they focus on developing their horses is to find workflows that balance the necessities of HISA with the methods that have brought each success. In this transitional moment, these digital tools afford conditioners opportunities to find what works for them as they adapt to these new requirements.
Going Forward
Tools like Equimetre and Sleip are on the cutting edge of digital tools available now, using artificial intelligence and other advances to help trainers keep an eye on their horses’ physical conditions and detect any subtle changes that might evolve into an issue. Along with HISA’s regulations, these provide another layer of preventative care for the animals at the heart of the sport. These advances push racing forward and necessitate adapting to the times, taking old-school practices into the digital age.
“Here's the thing with old school. I am old school in my mindset of horsemanship, and I'm old school as an approach to getting the horse trained,” Moquett observed. “But saying that I'm old school as an excuse not to get with the times of what's needed for this kind of stuff, it's like saying, no, we’re going to haul our horses on a train instead of flying them. We have to [adapt]. That's what's required.”
Along with these tools, Casse suggests another advancement that could help trainers: “I'm hoping that somewhere in the future that we'll have some type of report card that goes with every horse, a passport that tells everything about any type of treatment that the horse has had through his, whether it's corrective surgery, any type of operation, or anything.”
“We're still not quite there yet, but that would be something that I hope that our industry can start doing a little better. We need to understand there's a lot of things that go on, and we need to have more data to see how meaningful it is,” the Hall of Famer concluded.
As this historic sport continues to adapt, as the available apps and software expands, the focus remains on finding the right tools to collect and utilize the information trainers need as they balance their official duties with their focus on developing their horses for the racetrack and beyond.
